What’s new in Hoursmith

• More room on Agency. Add seats in groups of 25 on your existing subscription. Owners and Admins can review the price before confirming. See Billing & plans.
• Help a teammate with Login as. Owners can use a teammate's view of the shared workspace, then return with Stop impersonating. Actions you take can change real work. Learn more.
• Smoother signup. Your chosen plan stays selected through signup and password recovery. You still decide when to start your trial.
• Clearer everyday controls. We've improved labels throughout the app and made the Chrome extension's search and settings easier to use.
• More help from your AI assistant. Owners and Admins can now look up team bills and payments with the MCP integration.

Payouts is now available to Owners and Admins on Agency.

• Set team pay rates and review tracked work before approving a bill.
• Prepare bills for one person or several teammates at once.
• Record full or partial payments made outside Hoursmith.
• Review and email an unpaid bill to a recipient you choose.
• Compare client revenue with team costs in Team profitability.

Payout records stay private to Owners and Admins. Hoursmith records payments; it does not send money or run payroll.

See the Payouts guide to get started.

• See what's ready to bill. Client lists and invoice choices now show an estimated ready-to-invoice amount. Review your selections before creating the invoice.
• Recover unfinished work. Unsaved-change warnings and invoice form recovery help you pick up where you left off.
• Keep tracking through connection drops. An already-open timer can save actions to sync when you're back online. Opening workspace pages still requires internet.
• More reliable everyday work. We've improved task creation, email verification status, and resuming recurring invoices.

Learn more about creating invoices and offline time tracking.

Keep Hoursmith beside your work with the Chrome extension, available on every plan.

• Start and stop timers or log time manually.
• View assigned tasks and recent time entries.
• Keep your work open in a side panel.
• Search your workspace and open records in Hoursmith.
• Choose page details to capture and review them before saving.

Page capture starts only when you choose it; the extension does not collect your browsing history.

Install from the Chrome Web Store or read the setup guide.

Managers, Admins, and Owners on Studio and Agency can now schedule recurring invoices.

• Bill regular fees, eligible unbilled time and expenses, or a combination.
• Choose a schedule that fits your client agreement.
• Review each invoice as a draft or send it automatically.
• Set a maximum total for automatic invoices that include variable work.
• Pause, skip, or adjust future invoices without changing past ones.

Recurring invoices send a bill and payment link; they do not automatically charge your client. Resuming a paused schedule does not send a backlog of invoices.

Set up recurring invoices.

You can now invoice a fixed-fee project from its agreed price, independently of tracked hours.

• Bill the full remaining amount or a smaller installment.
• Record earlier invoices when bringing an existing project into Hoursmith.
• See the project price, amounts already invoiced, and what's still available to bill.
• Keep tracking time to understand the effort behind the project without charging those hours again.

We've also improved payment and refund handling.

Learn how to invoice fixed-fee projects.

The new-task form now includes an optional Time already spent section.

Add hours, a date, and an optional note. Choose Add another entry for each additional day. Your entries are saved with the new task.

Available on every plan, including on mobile.

See Create a task.

Manual time entries can now include a start and end time.

• Enter both times and the duration is calculated for you.
• Record work that continues past midnight.
• See the time range beside entries in your timesheet and reports.
• Keep using duration-only entries when that's all you need.
• Log and find work by time of day through connected AI assistants.

We've also improved how late-evening timers and imported time appear on your timesheet.

Learn about manual time entry.

The Hoursmith MCP integration now works with AI clients that connect using a server address, including Odin. Existing Claude Desktop and Cursor setups continue to work.

Use your assistant to look up work, log time, and create clients or tasks, within your usual workspace permissions.

See the connection guide for setup instructions.

Optional processing fees now work with bank transfers and custom payment methods as well as cards.

• Set a default fee and adjust or waive it for a client or invoice.
• Clients see the fee clearly before paying.
• Recording a manual payment fills in the selected method's fee for review.

Bank-transfer and custom payments still happen outside Hoursmith. Existing invoices are unchanged.

See Payment methods.

You can now use Hoursmith in English, Spanish, French, or German.

• Set your App language under Account → Preferences. It's a personal choice — it follows you across every workspace and doesn't change what your teammates see.
• App language is separate from regional formatting (how dates, times, and numbers display), so you can read the app in one language while keeping your local date and number format.
• Your own content — invoice notes, client and project names, payment instructions, and email templates — is always shown exactly as you wrote it. Only Hoursmith's own labels are translated.

More languages may follow. (Marketing and long-form legal pages stay in English for now.)

Need a hand? You can now chat with us right inside the app. Look for the support launcher, plus a Support action in the account menu (and the More sheet on mobile).

• Available to everyone who's signed in — no need to switch to email for a quick question.
• Agency workspaces keep priority support routing.
• You can still email hi@hoursmith.app any time.

Your workspace, invoices, and client portal now live at my.hoursmith.app. The main hoursmith.app website remains the place to explore Hoursmith.

Existing invoice, client-portal, and password-reset links continue to work. Bookmark my.hoursmith.app for day-to-day use.

If you manage an integration, see the API connection guide.

We've improved how connected apps and AI assistants work with your workspace permissions.

Deleting or archiving records through AI tools now requires explicit confirmation. We've also improved the reliability of updates made through integrations and made problems easier for support to investigate.

See MCP tools for what your assistant can do.

It's easier to check that invoices will send from your business email.

• Check domain verification for Resend and Amazon SES.
• See the setup steps that still need attention.
• Send a test email through your saved provider.
• Update settings without re-entering unchanged credentials.

Open Email settings to check your sender.

A few improvements for your next billing day:

• Export time reports as PDFs on Studio and Agency.
• See unbilled expenses alongside time in the Ready to invoice card and Uninvoiced report.
• Duplicate an expense instead of entering recurring costs from scratch.
• Download invoice supporting documents together.

Learn more about report exports and expenses.

It's easier to back up what you bill.

• Attach receipts to expenses and download them from the expense list.
• Include a timesheet PDF with an invoice, without showing your rates.
• Choose which expense receipts to share with your client.
• Download an invoice's supporting documents together.

See Receipts and Invoice supporting documents.

• Show clients a preferred currency for each payment method.
• Add private notes to distinguish accounts with similar names.
• Choose where a payment was received directly from the invoice form.
• Set card processing fees with more flexibility.

See Payment methods for the available options and limits.

• Give bank-transfer and custom payment methods names that are easy to recognise.
• Choose which methods appear on each invoice.
• Set an optional fixed or percentage card fee.
• Record which account received a payment.
• Review plan changes and resume a scheduled cancellation from Billing.

We've also improved how partial refunds are counted.

See Payment methods and Billing & plans.

• Choose bank transfer, card, or both for each invoice.
• Let clients open payment links from invoice QR codes.
• Connect an existing Stripe account.
• Export projects and time entries to CSV.
• Review and retry deliveries to your connected systems.

Learn more about payment methods, exports, and webhooks.

Connected apps and AI assistants can now narrow results by search, dates, and other useful filters, then sort them into the order you need.

See API filtering or MCP tools for details.

Hoursmith now offers a public API and an MCP integration on Studio and Agency.

• Connect your own tools to your workspace.
• Ask an AI assistant to log time, create clients and tasks, or look up invoices.
• Keep the same permissions you use in the app.

Explore the API guide or connect an AI assistant.

Agency workspaces can now use webhooks to keep other tools informed about activity in Hoursmith.

Choose the updates you need, such as a paid invoice or completed task. Hoursmith automatically retries deliveries that don't arrive.

See Webhooks for setup instructions.

Two additions land together:

• Expenses — track client costs, mark them billable, and add them to an invoice. Filter by client, project, category, and billed status.
• Telegram notifications — get mentions, task assignments, and "client paid" alerts in Telegram. Available on Studio and Agency.

A thank-you to early adopters: the first 100 workspaces on an annual plan get 50% off, forever. See Plans & limits and the pricing page.

Hoursmith is now safe to use with contractors and larger teams.

• Four roles — Owner, Admin, Manager, Member.
• Members are money-blind: they never see rates, amounts, invoices, expenses, or clients, and only see projects they're added to. See Money-blindness.
• Role-aware dashboards for admins and members.

Migrating in is now a guided wizard.

• Import from Paymo via API — clients, projects, tasks, time, and invoices, with a required team-mapping step.
• Import from CSV/Excel for clients, projects, and time entries, with column mapping and downloadable templates.
• Undo a successful import within 24 hours.

Task descriptions and comments now support a rich editor.

• Bold, lists, headings, links, and code.
• @mentions that notify teammates in-app and by email.
• File and image attachments via paste, drag-and-drop, or the attach button.

Give clients a tidy home for their invoices.

• Magic-link login — no passwords for your clients.
• They can view and pay invoices and download PDFs.
• Branded with your logo. Available on Studio and Agency. Single-invoice public links work on every plan.

You can now sign in with a passkey, such as Touch ID, Windows Hello, or a hardware key. You can also add an authenticator app and save backup codes for account recovery.

Set it up in Account → Security.

Subscriptions arrive with a deliberately simple, flat-fee model.

• Free (3 members), Studio (10 members), Agency (25 members) — one price each, no per-seat charges. See Plans & limits.
• A 14-day trial with no card required.
• Manage everything through the Stripe billing portal in Settings → Billing.

Invoices now send from your email, not a generic platform address.

• Configure a custom sender in Email settings — SMTP, Amazon SES, or Resend.
• A delivery log shows every send with its status.
• Available on Studio and Agency.

Clients can now pay invoices by card, and the money goes straight to your Stripe account.

• Connect Stripe from Settings → Payments (Owner/Admin).
• A Pay button appears on the public invoice page and the client portal.
• Paid invoices flip to Paid automatically. Manual/offline payments remain available on every plan. Requires Studio or Agency.

The first release brings the whole core loop online: Clients → Projects → Tasks → Time → Invoices.

• Clients & projects with per-client billing defaults and hourly / fixed-fee / non-billable project rate types.
• Tasks on a three-column board (To Do / In Progress / Done).
• Time tracking with a live timer in the top bar and manual entry.
• Invoices generated from billable time, with PDF export and a full lifecycle (Draft → Sent → Paid).