Manual time entry
Log time after the fact. Pick a project, type a duration, set the date and billable status, and save. Manual entries are capped at 24 hours.
Didn't run a timer? Log the time by hand. Manual entry is perfect for catching up at the end of the day or recording work you did away from the app.
- Role
- OwnerAdminManagerMember
Anyone can log their own time, including Members. You can only enter time for yourself — reassigning an entry to another person is an Owner/Admin action. See Edit & delete.
Log an entry
Open the form
Click Log time on the timesheet, which opens a drawer, or go
straight to /time/new.
Fill in the details
| Field | Notes |
|---|---|
| Project | Required. The project you worked on. |
| Task | Optional. Pick a task on that project, or leave blank. |
| Date | The day the work happened. |
| Duration | How long you worked. See Duration formats. |
| Note | Optional description of what you did. |
| Billable | Whether this time can be invoiced. |
Save
Click Save. The entry appears on your timesheet straight away.
Billable default
The Billable toggle follows the project's rate type. On a non-billable project the entry defaults to non-billable; on a billable project it defaults to billable. You can override the toggle on any individual entry. See Billable vs non-billable.
The 24-hour cap
A single manual entry is capped at 24 hours. If your duration is longer, split the work across separate entries (for example, one per day).
Typing the duration trips you up? Hoursmith accepts 1:30, 1.5h, 90m, and 1h30m. Bare numbers
like 90 on their own are rejected. Full details in
Duration formats.
What happens next
The entry joins your timesheet and counts toward your totals. If it's billable and not yet invoiced, it's available the next time you create an invoice for that client.
Troubleshooting
- "Use 1:30, 1.5h, 90m, or 1h30m". Your duration wasn't in an accepted format. See Duration formats.
- My entry won't go over a day. Manual entries cap at 24 hours. Split it into multiple entries.
- The entry saved as non-billable unexpectedly. The project is non-billable, so entries default that way. Flip the Billable toggle if it should be billed.