Time tracking overview
Track time with a live timer or log it by hand. Hourly entries can feed invoices; fixed-fee and non-billable entries report delivery effort.
Time tracking is the heart of Hoursmith. Run a live timer while you work, or log time by hand after the fact. Every entry lands on your timesheet. Hourly entries can be marked billable and pulled into invoices; Fixed fee and Non-billable entries remain delivery effort.
- Role
- OwnerAdminManagerMember
Everyone can track their own time, including Members. Members see their own entries but never the billable value in money — that column is hidden for them. See Money-blindness.
Where to find it
Open Time in the sidebar to reach your timesheet at /time. To log an entry by hand, use the
Log time button there or go to /time/new. A live timer lives in the top bar on every page,
and a docked timer bar appears on mobile. You can also keep the same timer, manual time, and recent
entries beside any Chrome tab with Hoursmith for Chrome.
Two ways to track
- Live timer — click play, pick a project (and optionally a task), and Hoursmith counts the time for you. Best when you're working right now. See The live timer.
- Manual entry — type how long you worked, on what day, against which project. Best for catching up. See Manual time entry.
Either way, an entry can also record when the work started and finished, not just how long it took. Timers capture that for you; on a manual entry you can type a start and end time and the duration works itself out.
What you can do
The live timer
Start, stop, and edit a running timer from the top bar.
The one-timer rule
Why you only ever have one timer running.
Manual time entry
Log time after the fact with a duration.
Duration formats
How to type durations Hoursmith accepts.
Edit & delete
Fix or remove entries, and who can.
Bulk edit
Change billable status or delete many entries at once.
Billable vs non-billable
The flag that decides what gets invoiced.
Invoiced & locked time
What happens when time is added to an invoice.
Mobile & offline
Track on the go, even without a connection.
Hoursmith for Chrome
Use the same timer and manual time beside the current tab.
On the timesheet
The timesheet at /time lists your entries with summary tiles up top:
- Total — all hours in view.
- Billable — billable hours, with the billable percentage.
- Billable value — the money that time is worth. Hidden from Members.
Entries are grouped by day. Where an entry recorded a start and end time, the range shows next to the duration (with a small +1 when the work ran past midnight); entries logged as a plain duration simply show no range. Within a day, rows are ordered by when the work started, so the day reads in the order it happened, with untimed entries last.
You'll also find a Log time button, Copy last week (when this week is empty and last week wasn't), and Export CSV.
Export CSV downloads the timesheet exactly as you've filtered it. CSV export is a paid feature on Studio and up. See CSV export.
How time fits the workflow
Billable, un-invoiced time on a client's Hourly projects is what an invoice pulls into time lines. Fixed-fee projects contribute their available contract balance instead of their hours. Track the work here, then create an invoice.