Billable vs non-billable
Every time entry carries a billable flag. Reports and invoices split on it, and only billable time can be invoiced.
Every time entry carries a billable flag. It's a simple yes/no, but it decides what shows up on an invoice and how your time splits in reports.
What the flag does
- Billable time can be invoiced and counts toward your billable totals.
- Non-billable time is still tracked and reported, but cannot be invoiced — think internal work, admin, or pro-bono hours.
Only billable entries are eligible to appear on an invoice.
How the default is set
When you create an entry, its billable status follows the project's rate type:
- On a billable project (hourly or fixed fee), entries default to billable.
- On a non-billable project, entries default to non-billable.
You can override the flag on any individual entry, whether you're using the live timer or logging time manually.
Where you'll see the split
- Timesheet tiles show Total, Billable (with a percentage), and Billable value in money. The money tile is hidden from Members.
- Reports break time down by billable status. See Reports overview.
- Invoices only ever draw from billable, un-invoiced time.
Change the flag
- On a single entry: open it and toggle Billable. See Edit & delete.
- On many at once: use bulk set billable. See Bulk edit.
If a project is mostly non-billable but you bill the occasional hour, set the project non-billable and flip individual entries to billable as needed — or the reverse. The per-entry flag always wins.
Bulk edit time entries
Select many entries on the timesheet to set billable status or delete them in one go. Up to 200 per operation; locked rows are skipped and reported.
Invoiced & locked time
When a time entry is added to an invoice it locks. Editing or deleting it errors until you release it by cancelling or deleting the invoice.