Bulk edit time entries

Select many entries on the timesheet to set billable status or delete them in one go. Up to 200 per operation; locked rows are skipped and reported.

When you need to change a lot of entries at once, bulk actions on the timesheet save you from editing them one at a time.

Before you start

Role: OwnerAdminManagerMember

The same permissions as single edits apply: Members can act on their own un-invoiced entries; Managers and up can act on any entry. See Edit & delete.

Bulk edit entries

Select entries

On the timesheet, multi-select the entries you want to change.

Choose an action

Pick a bulk action:

Bulk set billable — mark the selection billable or non-billable.
Bulk delete — remove the selected entries.

Confirm

Confirm the action. Hoursmith applies it to every eligible row in your selection.

Limits and skipped rows

You can act on up to 200 entries per operation. Select fewer if you have more than that.
Rows that can't be changed are skipped and reported, while the rest commit. A row is skipped when it is:
- locked (already on an invoice),
- outside your permissions, or
- not found (e.g. deleted in another tab).

A bulk action never fails all-or-nothing. Eligible entries are updated and you get a summary of any that were skipped and why.

What happens next

Your timesheet and its summary tiles update immediately. If you bulk-changed billable status, the affected time is now included in (or excluded from) what an invoice can pull.

Troubleshooting

Some rows were skipped. Those entries are locked, beyond your permissions, or no longer exist. Locked entries live on invoices — see Invoiced & locked time.
My selection was too big. Operations cap at 200 entries. Split into smaller batches.

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