Team & permissions overview
How roles, invites, and project access work in Hoursmith. Owner, Admin, Manager, and Member — who can do what, and who sees money.
A Hoursmith workspace can hold a whole team, each person with a role that decides what they can see and do. Roles range from Owner (full control) down to Member (track their own time on assigned work). This section explains the roles, how to invite and manage people, and how project access and money-blindness work.
The four roles
Roles are ranked: Owner > Admin > Manager > Member. Higher roles can do everything lower ones can, plus more.
| Role | In short |
|---|---|
| Owner | The account holder. Everything, including billing, closing the workspace, and transferring ownership. Exactly one per workspace. |
| Admin | A trusted partner. Workspace settings, branding, billing, payments, imports, email — plus everything a Manager can do. |
| Manager | A team lead. Clients, projects, invoices, expenses, and inviting teammates. No workspace settings or billing. |
| Member | Contractors and staff. Track their own time and work on assigned tasks. Never sees rates, amounts, invoices, or clients. |
What you can do here
Roles explained
Exactly what each role can see and do.
Invite members
Add teammates by email and pick a role.
Accept an invite
What happens when you join a workspace.
Change roles
Promote or demote teammates.
Transfer ownership
Hand the workspace to someone else.
Remove & leave
Remove a member, or leave a workspace.
Project access
Give Members access to specific projects.
Money-blindness
Why Members never see amounts.
A few principles
- You manage at or below your own rank. You can only invite, change, or remove people at your role or lower — never above.
- Only Members are project-scoped. Owners, Admins, and Managers see every project; Members see only the projects they're added to. See Project access.
- Members are money-blind. They never see rates, amounts, or invoices anywhere. See Money-blindness.
- Seats are limited by plan: Free 3, Studio 10, Agency 25.
Seat limits
The Team page shows your usage as "N of limit members". The cap is enforced when an invite is accepted, so you can't go over by inviting.
A downgrade that would put you over a limit is prevented in-app. In the rare case a failed payment forces a downgrade, excess members become read-only — they're never deleted. See Plans & limits and Billing & plans.