Team & permissions overview
How roles, invites, and project access work in Hoursmith. Owner, Admin, Manager, and Member — who can do what, and who sees money.
A Hoursmith workspace can hold a whole team, each person with a role that decides what they can see and do. Roles range from Owner (full control) down to Member (track their own time on assigned work). This section explains the roles, how to invite and manage people, and how project access and money-blindness work.
The four roles
Roles are ranked: Owner > Admin > Manager > Member. Higher roles can do everything lower ones can, plus more.
| Role | In short |
|---|---|
| Owner | The account holder. Everything, including billing, closing the workspace, and transferring ownership. Exactly one per workspace. |
| Admin | A trusted partner. Workspace settings, branding, billing, payments, imports, email — plus everything a Manager can do. |
| Manager | A team lead. Clients, projects, invoices, expenses, and inviting teammates. No workspace settings or billing. |
| Member | Contractors and staff. Track their own time and work on assigned tasks. Never sees rates, amounts, invoices, or clients. |
What you can do here
Roles explained
Exactly what each role can see and do.
Login as a teammate
Owner-only, bounded workspace delegation using a teammate's real permissions.
Invite members
Add teammates by email and pick a role.
Accept an invite
What happens when you join a workspace.
Change roles
Promote or demote teammates.
Transfer ownership
Hand the workspace to someone else.
Remove & leave
Remove a member, or leave a workspace.
Project access
Give Members access to specific projects.
Money-blindness
Why Members never see amounts.
A few principles
- You manage at or below your own rank. You can only invite, change, or remove people at your role or lower — never above.
- Only Members are project-scoped. Owners, Admins, and Managers see every project; Members see only the projects they're added to. See Project access.
- Members are money-blind. They never see rates, amounts, or invoices anywhere. See Money-blindness.
- Seats are limited by plan: Free 3, Studio 10, Agency 25 per purchased quantity.
Seat limits
The Team page shows occupied and available capacity. Active members and valid pending invitations consume seats; capacity is checked when inviting and accepting. Owners/Admins can manage Agency seats. Quantity changes do not remove members, and adding/removing people does not automatically change purchased capacity.
A paid-plan downgrade or quantity reduction that would exceed the target capacity is blocked. Cancellation to Free remains allowed with an impact warning. Over-cap workspaces retain their people and history, while further additions are blocked; paid features follow the effective plan. See Plans & limits and Billing & plans.