Invite members
Invite teammates by email from Settings → Team, choose a role at or below your own, and understand expiry, resend, and seat limits.
Bring your team into the workspace by inviting them from Settings → Team. You choose their role when you invite them, and they join as soon as they accept.
- Role
- OwnerAdminManager
Owner, Admin, and Manager can invite — but only at your own role or below. Seats are limited by plan: Free 3, Studio 10, Agency 25 per purchased quantity. Members can't invite.
Active members plus valid pending invitations consume capacity. Owners/Admins with an active paid Agency subscription can manage purchased seats. Sending or removing an invitation never purchases or cancels capacity automatically.
Where to find it
Go to Settings → Team. You'll see current members, pending invites, and your seat usage shown as "N of limit members".
Send an invite
Open Team settings
Go to Settings → Team.
Enter the email and role
Type the person's email and pick a role. You can only choose a role at or below your own — if you try to go higher, you'll see "You can't invite someone with a role higher than your own."
Send
Send the invite. The person gets an email with a link to join. Each email can have one active invite at a time.
Roles you can choose
You can invite someone as an Admin, Manager, or Member, subject to the at-or-below rule. You can't invite someone as Owner — if you need to hand over the workspace, the app points you to Transfer ownership instead. See Transfer ownership.
Manage pending invites
- Expiry: invites expire after 7 days.
- Resend or revoke: from Settings → Team, you can resend an invite or revoke it.
- One per email: there's only ever one active invite per email address at a time.
The seat cap is checked when sending and accepting invitations. Valid pending invitations reserve capacity until accepted, revoked, or expired. If the workspace is full, increase capacity or free a seat before sending another invitation. See Plans & limits.
Tips
- To give a Member access to a specific project, pick the projects when you invite, add them on the project's Members tab, or simply assign them a task. See Project access.
Troubleshooting
- "You can't invite someone with a role higher than your own." Pick a role at or below yours.
- I want to invite an Owner. You can't — use Transfer ownership.
- The invite didn't arrive. Resend or revoke from Settings → Team, and check I didn't receive an email.
Team & permissions overview
How roles, invites, and project access work in Hoursmith. Owner, Admin, Manager, and Member — who can do what, and who sees money.
Accept an invite
Join a Hoursmith workspace from an invite link. Set a password if you're new, or sign in on the invited email if you already have an account.