Project access

How Members get access to projects. Only Members are project-scoped — grant access on a project's Members tab, or just assign them a task.

Members only see the projects they're added to. Owners, Admins, and Managers see everything. This page covers how to give a Member access to a project — and what happens when you take it away.

Before you start

Role: OwnerAdminManager

Managing project access is a manage-tier action. Owner, Admin, and Manager can add or remove a Member from a project.

Who is scoped to projects

Only Members are project-scoped. Owner, Admin, and Manager implicitly see every project in the workspace — there's nothing to grant. You only ever manage project access for Members.

Grant access to a Member

There are two ways:

Add them on the project's Members tab

Open the project, go to its Members tab, and add the Member. They can now see and track time on that project.

…or just assign them a task

Assigning a task to a Member auto-adds them to that project. There's no separate step.

Remove access

Removing a Member from a project unassigns their tasks on that project — but keeps their past time entries there, so your billing history stays intact.

Past time entries are never deleted when access changes. That's deliberate: you can still invoice work a Member tracked before they were removed.

Tips

The quickest way to onboard a Member onto work is simply to assign them a task — access follows automatically.
Need someone to see all projects? Give them a manage-tier role instead of adding them project by project. See Change roles.

Troubleshooting

A Member can't see a project. Add them on the project's Members tab, or assign them a task on it. See also Member can't see a project.
A Member still has old time on a project I removed them from. That's expected — past entries stay for billing; only their task assignments are cleared.

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