Members and roles
The four roles — Owner, Admin, Manager, Member — and what each can see and do. Members are money-blind and project-scoped.
Roles decide who can see and do what inside a workspace. They sit beside the billing line and govern access to all of it. There are four, in order of authority:
Owner > Admin > Manager > Member.
The four roles
| Role | What they can do |
|---|---|
| Owner | Everything, including billing and closing the workspace. One per workspace. |
| Admin | Manage clients, projects, invoices, settings, billing, and the team. |
| Manager | Day-to-day work — clients, projects, invoices, time — and inviting teammates. No billing or workspace settings. |
| Member | Track their own time and work assigned tasks only. |
Owner, Admin, and Manager together make up the manage tier — the roles trusted with money and billing. See Roles explained.
Members are money-blind
The Member role is the one to understand. Members are:
- Money-blind — they never see rates, amounts, expenses, or invoices.
- Project-scoped — they only see the projects they've been added to, and never the client list.
- Limited to their own work — they can track only their own time and work the tasks assigned to them.
This is what makes Hoursmith safe to use with contractors. See Money-blindness.
Ownership
There is exactly one Owner per workspace. Ownership isn't something you assign like other roles — it's transferred from the current Owner to another member, handing over full control. See Transfer ownership.
How many members you can add depends on your plan: Free 3, Studio 10, Agency 25. See Plans and limits.
Doing it
Invite your team
Add teammates and pick their role.
Roles explained
Exactly what each role can do.
Change roles
Promote or demote a teammate.
Transfer ownership
Hand the workspace to someone else.