Expenses
Expenses are client costs you can bill back. Manager-and-up only, they can be added to a draft invoice and lock once billed.
An expense is a client cost you can bill back — the outlays you make on a client's behalf and want to recover. Expenses sit alongside time as a second thing an invoice can include.
Who can use expenses
Expenses are Manager and up — Owners, Admins, and Managers. Members can't see expenses at all, in keeping with their money-blind, project-scoped role. See Money-blindness.
Billable expenses on invoices
An expense is either billable or not. A billable expense can be added to a draft invoice — and once it's been billed, it locks, exactly like an invoiced time entry. That keeps the invoice an accurate, frozen record. See Add to an invoice.
There's no receipt upload. Expenses capture the cost itself so you can bill it back — Hoursmith doesn't store receipt images or files.
Doing it
Expenses overview
What expenses are and how they work.
Add an expense
Log a client cost to bill back.
Add to an invoice
Put a billable expense on a draft invoice.