Hoursmith for small agencies
Invite your team, scope project access, keep contractors money-blind, track everyone's time, and bill unbilled work — all on flat-fee pricing.
A small agency has a handful of people — staff and maybe contractors — working across client projects. You want everyone's time in one place, control over who sees what, and a way to bill it all without a per-seat surprise on your invoice. That's the setup this page builds.
Who this is for
Studios and agencies who track time across client projects and bill clients for it. Studio covers up to 10 members; Agency starts at 25 seats and expands in purchased 25-seat blocks on the same subscription.
Set up your team and projects
Set up the workspace
Add your business details and invoice defaults so every invoice is consistent. See Set up your workspace.
Invite your team and assign roles
Invite teammates and give each the right role. Managers and admins can see money and manage work; Members are money-blind. See Invite your team and Roles explained.
Scope who sees which projects
Add people only to the projects they work on. Members see just those projects — nothing else. See Project access.
Everyone tracks time
Each person tracks their own time on their projects with the live timer or by logging it manually. See Time tracking.
Bill the unbilled work
When it's time to invoice a client, create an invoice and Hoursmith gathers everyone's billable, un-invoiced time for that client into one bill.
The features that matter most
- Roles that fit an agency. Owners and admins run the business; managers handle work and billing; Members are money-blind and never see rates, amounts, or invoices. See Roles explained and Money-blindness.
- Project-scoped access. People see only the projects they're added to, which keeps client work separated. See Project access.
- Everyone's time, one invoice. All billable hours on a client flow into a single invoice, grouped how you like. See Create an invoice.
- Reports across the team. See hours, revenue, and what's still unbilled. See Reports.
- Predictable purchased capacity. Adding a teammate within capacity doesn't change your bill. Buy more Agency capacity when needed. See Plans & limits.
Why flat-fee matters for a team
Adding people is how an agency grows. With per-seat pricing, every new contractor or hire nudges your monthly cost up; with Hoursmith's flat-fee plans, you pay one price for everyone up to your purchased capacity. Agency can grow beyond 25 with paid blocks of 25; quantities do not change automatically when someone joins or leaves. More on the tradeoff in Flat-fee vs per-seat.
Keeping contractors safe
The free month-end billing checklist helps review time, fixed-fee balances, expenses, and recipients before sending. It requires no signup; checkmarks last only on the open page, so print or copy it if you need a durable record. The small-studio overview includes a sample-workspace demonstration, not access to a customer's live data.
Because Members are money-blind and project-scoped, you can invite contractors to log time against your projects without exposing rates, client lists, or invoices. If you work with contractors, point them at the contractor guide — it's written for them.
Ready to start?
Invite your team to get people tracking, or start a trial and set up your first shared project.
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