Hoursmith for small agencies
Invite your team, scope project access, keep contractors money-blind, track everyone's time, and bill unbilled work — all on flat-fee pricing.
A small agency has a handful of people — staff and maybe contractors — working across client projects. You want everyone's time in one place, control over who sees what, and a way to bill it all without a per-seat surprise on your invoice. That's the setup this page builds.
Who this is for
Studios and agencies of roughly 2–25 people who track time across client projects and bill clients for it. Studio covers up to 10 members and Agency up to 25 — one flat price either way.
Set up your team and projects
Set up the workspace
Add your business details and invoice defaults so every invoice is consistent. See Set up your workspace.
Invite your team and assign roles
Invite teammates and give each the right role. Managers and admins can see money and manage work; Members are money-blind. See Invite your team and Roles explained.
Scope who sees which projects
Add people only to the projects they work on. Members see just those projects — nothing else. See Project access.
Everyone tracks time
Each person tracks their own time on their projects with the live timer or by logging it manually. See Time tracking.
Bill the unbilled work
When it's time to invoice a client, create an invoice and Hoursmith gathers everyone's billable, un-invoiced time for that client into one bill.
The features that matter most
- Roles that fit an agency. Owners and admins run the business; managers handle work and billing; Members are money-blind and never see rates, amounts, or invoices. See Roles explained and Money-blindness.
- Project-scoped access. People see only the projects they're added to, which keeps client work separated. See Project access.
- Everyone's time, one invoice. All billable hours on a client flow into a single invoice, grouped how you like. See Create an invoice.
- Reports across the team. See hours, revenue, and what's still unbilled. See Reports.
- Flat-fee pricing. Add a teammate without changing your bill — one price per plan, not per seat. See Plans & limits.
Why flat-fee matters for a team
Adding people is how an agency grows. With per-seat pricing, every new contractor or hire nudges your monthly cost up; with Hoursmith's flat-fee plans, you pay one price for everyone up to your plan's limit. That means you can put contractors in to track their time without thinking twice about the cost of an extra seat. More on the tradeoff in Flat-fee vs per-seat.
Keeping contractors safe
Because Members are money-blind and project-scoped, you can invite contractors to log time against your projects without exposing rates, client lists, or invoices. If you work with contractors, point them at the contractor guide — it's written for them.
Ready to start?
Invite your team to get people tracking, or start a trial and set up your first shared project.
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