Record team payments
Record external transfers, settle one or several internal bills, handle different currencies, and reverse mistakes without erasing history.
After paying outside Hoursmith, record the actual amount, currency, payment date, method, reference, and optional note/private supporting attachment in Payouts. References and notes can be multiline. Recording a payment never moves money.
You can select a saved workspace outgoing payment method. Hoursmith freezes its label, type, and masked identifying suffix with the payment. Client payment fees are not applied. This is separate from a member's receiving instructions.
Apply a transfer to bills
One transfer can settle several approved bills for one payee and one bill currency. Review the applied amount and remaining balance on every bill; same-currency settlement uses the exact cash amount, and overpayment is rejected.
When the actual transfer currency differs from the bill currency, explicitly choose full or partial settlement. For example, an actual INR 8,000 payment can fully settle a USD 100 bill if that is the agreed settlement. A partial settlement shows the applied bill-currency amount and remainder. The agreed rate comes from these two amounts; it is not the reporting FX rate.
Cash reporting keeps the actual transfer currency. Balances use the applied bill-currency amount. Paying an approved bill does not count its compensation cost a second time.
Correct a payment
Choose Reverse and provide a reason. The original record and reversal remain in history, and the settled balance reopens. Record the correct replacement separately. To correct the earnings themselves, use a linked bill adjustment, not a payment edit.
Optional confirmation
Payment confirmation email defaults off. An Owner or Admin can explicitly choose to send it while recording a payment. It contains only the recipient/workspace names and payment amount, currency, date, and reference — no bill, balance, line items, attachment, or history link.
An email failure does not roll back or duplicate the recorded payment. Confirm the payment record before retrying email. A confirmation grants no member access to private Payouts screens.